WUSA March 20th, 2011
Board Meeting Agenda
u Welcome……………………………….............................Tammy(1 min)
u Attendance……..........................Buffy (2 min)
¬ Who is here and representing each team.
Smitty, Tammy, Morna, Buffy, Bernie and Beth (ATF), Steff, Kat, Diddy (Crew), Deb and Janet (Jokers), Sus (SC), Kim and Andy (Lagerheads), Tracy (3BOC), Jo and Jamie (Push Play), Deb was appointed as proxy for Renegades
u Financials………………………………..........................Morna (10 min)
¬ Collect team dues. (Team dues are due by the first day of play, April 10th)
Dues were collected from 3BOC, SC, Lagerheads, and Crew. If dues are still owed they must be paid before your team takes the field for their first game.
u World Series………………………………...............Deb Taylor(10 min)
¬ Discuss by law for ASANA representative and observation of ASANA codes.
This was not discussed but will be at a later date.
u Rosters/Schedule………….......................................... Tammy (5 min)
¬ Draw numbers for schedule
1. SC, 2. Push Play, 3. Lagerheads, 4. Jokers, 5. ATF, 6. Crew, 7. Renegades, 8. 3BOC
¬ Collect rosters
Rosters were collected from SC, 3BOC, Push Play, and Lagerheads. Rosters are due by the first day of the season. Additions and changes to the roster may be made up to June 1st.
u Softball orders………………………………......Pam Diddy (5 min)
¬ Teams submit monies and softball orders to Pam Diddy
Orders and money was taken for 3 dozen softballs for SC, Lagerheads, and Crew.
u Fundraising………………………………...............Buffy (10 min)
¬ Discuss 37th and Zen / HB’s sponsorship
Annette has agreed to sponsor the league this year. After games on Sunday she will provide drink/food specials at 37th and Zen and HB’s. We will mostly be at 37th and Zen and once a month at HB’s. Corn hole will be provided outside at 37th and Zen and entertainment at HB’s (Karoke, DJ, etc). There were concerns about the amount of sponsorship. Details on the amount of sponsorship, food/drink specials, and schedule of where will be determined soon and emailed out to the coaches. This sponsorship is going to alleviate fundraising for individual teams for the league and will be highly encouraged for attendance.
Morna discussed the “opt out” for fundraising and how much it could possibly cost for each team that would not like to participate in any type of money raised to benefit the league as a whole.
¬ Round Table………………………………...............ALL (20 mins)
Coastal Threads displayed examples of players gear they could provide for teams. Turn around for items ordered could range from 1-2 weeks depending on the order. Orders will be discounted from 5 - 10% for orders between and over $500. Contact Amy Carmines at 757-495-2677 or
757-572 -6173. They are located at 750 Lord Dunmore Drive #101 Va Beach 23464.
u Players meeting
There were 5 new players interested in joining a team. It is believed that all five have found new teams and/or will participate in team tryouts. Contact Buffy if you need their information.
WUSA March 6th, 2011
Board Meeting Agenda
u Welcome……………………………….............................Tammy(1 min)
u Attendance……..........................Buffy (2 min)
¬ Who is here and representing each team.
Board members Tammy, Morna, Diddy filled in for Buffy. Sus SC, Steff Crew, Donna Renegades, Kim Lagerheads, Bernie ATF, Jo Push Play, Deb Jokers. Deb was proxy for 3BOC as per email from Steph Deberry.
u Financials………………………………..........................Morna (10 min)
¬ Budget proposal.
Morna presented the budget. Sus motioned to waive players fees for 2011, Deb second the motion. The motion was voted on to waive the players fees for 2011 and all were in favor, motion passed.
¬ Vote on motion made to put $2500 in a separate account.
Deb motioned to put $2500 in a separate account for carry over for the next year, Sus second the motion. The motion was voted to put $2500 in a separate account and all were in favor, motion passed.
There was discussion for the budget item trophies. Coaches were asked if they wanted trophies and t-shirts this year. All present said yes to wearing apparel for this year and no trophies.
u World Series……………………………….....................Tammy(20 min)
¬ Pam Diddy will highlight ASANA winter meeting topics.
¬ Bylaw proposal for World Series berths.
Sue motioned to accept proposed bylaw 10.12 with changes. Deb second the motion. Changes to be made are to have divisional playoffs and league of choice playoffs. Morna, Diddy, Steff, Sus, Jo, Deb, Steph D, and Donna were in favor. Tammy, Bernie, and Kim were in not in favor. Motion was passed. New bylaw for WS bids will be sent to coaches for review and then added to by laws.
u Bylaws………………………………............................ Tammy (30 min)
¬ 1.3, 2.4, 13.1.3 Issues with non-refundable funds/fees.
Deb motioned to remove “shall be refunded” and replaced with non-refundable. Sus second the motion. All in favor. Motion was passed.
¬ 2.4.1 What do players fees cover?
Player fees coverage was clarified.
¬ 4 Who makes up the Board of Directors? Need detail in this section.
Board of Directors was clarified.
¬ 6 Add subsection for selection of ASANA rep?
Deb will write up criteria for ASANA rep to Tammy or Buffy to distribute to coaches for review.
¬ 6.9.3 ?
¬ 6.9.4 Add approval for one way ticket and hotel for 2 nights if rep playing in series?
This will be incorporated in Debs write up to the board.
¬ 8.2, 8.7 Combine the two subsections?
These two subsections in regards to Elections will be re-written and sent out to coaches for review.
¬ 10.2.1 Clarification?
Deb motioned to fine $100 each team that submits late rosters to ASANA. Steph second the motion. All were in favor. Motion was passed.
¬ 11.4 Add this subsection to include a $50 fee to reschedule regular season games?\
Bernie motioned to charge $50 fee to reschedule game. There was no second.
¬ 13.1.5 Possible alternatives to field preparation and clean?
Smitty will check with the umpires and ask them to lay the bases before the start of the first games.
¬ 13.6 Clarification on credit for games?
Subsection has a clerical error and will be corrected.
¬ 13.8 Clarification on rules for courtesy runners?
Deb motioned to follow ASA rules for courtesy runners. Sus second the motion. Morna, Tammy, Sus, Donna, Deb, Steph D, Steff, and Kim were in favor. Bernie was not in favor. Jo and Diddy abstained. Motion was passed.
¬ Add new bylaw section for player privacy (Facebook, website, etc)
Individual privacy was discussed and the conclusion is that Coaches are responsible to inform their players of their privacy protection. Players are responsible to let the board know if they wish to not have their personal information and/or pictures displayed on any website affiliated with WUSA. All information and pictures will be approved by the board before posting and review posts made by others. The board will be able to delete unapproved pictures. The board and WUSA league are not overall responsible.
¬ Observation of ASANA codes article two (disqualifications 2.01), article three (playoff tourney submission 3.02 section G) and (incorporation of 6’- 12’ pitching arc 3.04 section R)
There was discussion of Delay of game rule. It was determined that umpires will rule the games with coaches final approval.
Deb motioned to follow ASANA rule for 6’-12’ pitching arc. Steff second the motion. All were in favor. Motion was passed.
¬ Round Table………………………………...............ALL (20 mins)
WUSA February 2, 2011
Board Meeting Agenda
u Welcome……………………………….............................Smitty (1 min)
u Attendance and Contact Information……..........................Smitty (2 min)
¬ Who is here and representing each team.
Lagerheads (Andy), Crew (Diddy), Renegades (Penny), Jokers (Deb), ATF (Bernie), Spontaneous
(Sue). 3BOC (Steph), Board members (Smitty, Buffy, Morna)
¬ Provide current and any changes to contact list.
Contacts were updated.
u Financials………………………………............................Morna (5 min)
Morna made a motion to put $2500 in a separate account to ensure WUSA will have money for the upcoming year. The budget was briefly discussed. Morna will be working on a detailed budget to be presented for review at our next meeting..
u Fundraising………………………………......................Smitty (10 min)
¬ UNO’s
Tammy and Smitty will be meeting with UNO’s to see what they may offer for this years sponsorship. It was recommended to also approach HB’s to match UNO’s offer. As soon as the board has definite information it will be passed on to the coaches for review.
¬ Sponsorship Banner.
Information will be sent to coaches to be able to solicit banner sponsorship from possible
Advertisements.
¬ Fundraising ideas for the league.
¬ Maximum team participation for league fundraising.
¬ Fundraising conflicts at the fields.
Teams will need to contact Tammy if they plan to do any fundraising at the field.
All fundraising by any team can be advertised on the WUSA website as long as the
Team notifies Tammy ahead of time.
u Bylaws………………………………............................ Smitty (8 min)
¬ Bylaw 8.7 and 8.2 clarification in regards to Elections Manager.
¬ ASANA representative designation.
¬ There will be a meeting for bylaw discussion and amendment on Mar 6th 2pm at HB’s.
u Website Information……………………………….......Smitty (2 min)
¬ Website www.norfolkwusa.com renewed $35.
¬ Facebook
The question was posed about pictures and any personal information posts on face book or any website affiliated with WUSA. As voted on last year pictures and any personal information is s subject to board approval before posting.
It was recommended to add a bylaw about privacy of players information and affiliation to WUSA
League and will be discussed at the bylaw meeting on Mar 6th.
u End of Season Banquet………………………………...Smitty (5 min)
¬ Place, date, and time.
¬ Trophies. Keep the same as last year?
¬ T-shirts for all players.
Need input from coaches for place, date, time, trophies, and player gift ideas. There was a
recommendation for team photos as a players gift vice t-shirts.
u Players meeting………………………………..............Smitty (3 min)
¬ March 13th or 20th at Hershee Bar.
¬ Blank rosters to be emailed out.
¬ Completed rosters, players fees, and team dues to be submitted at players meeting.
¬ $400 for teams, $15 for players.
¬ New players to the league will need to be classified accordingly on team rosters.
¬ Classifications are good for the year unless there is reason to change.
A vote was taken for dates for Coaches meeting and players meeting. All were in favor of Mar 20th for players and Mar 6th for Coaches meeting with the exception of the Lagerheads. Coaches meeting will be Mar 6th 2pm at HB’s and players meeting will be Mar 20th 4pm at HB’s. Coaches will need to meet with the board at 3pm for any last discussions before the players meeting on Mar 20th. Interested players list was emailed and hard copy handed out to all coaches.
u Schedule………………………………..................Smitty (2 mins)
¬ April 10th - September 25th
Fields have been secured from Apr 10th - Sept 25th. This year Smitty was able to get a deal with the City of Norfolk and have a signed and dated receipt in the amount of $1200. Basically we got the fields at a buy one field get one free price for this year. There are 25 Sundays minus 5 holidays (mothers day, fathers day, July 4th, memorial day, and labor day), minus tubing trip weekend, and minus a day for world series. That will leave us with 18 playing dates. Sixteen normal season dates and two rain dates.
¬ Teams scheduled to play first games to assist in field preparation.
¬ Teams scheduled to play last games to assist in field clean up.
u Softball order………………………………..........Smitty (2 mins)
¬ TBD after ASANA winter meetings.
Information for softball order from ASANA was put out. Coaches need to bring money and order
To the coaches meeting Mar 6th. Checks and money orders need to be made payable to WUSA.
u New teams………………………………...............Smitty (2 mins)
u ASANA/World Series……………………………..Smitty (3 mins)
¬ How many teams are seriously interested in going to the World Series 2011.
¬ More information to come after ASANA winter meetings.
Lagerheads, ATF, Spontaneous, Crew, and Jokers are interested in going to series 2011.
We get 1B, 1C, 1D, and league choice berths. Playoffs were discussed but no details were determined. Also, ideas for league choice were discussed but nothing was determined. Board
Of Directors will discuss deadlines, commitment, berths, and league choice at our Mar 6th meeting at HB’s.
u Round Table………………………………...............ALL (20 mins)