COACHES MEETING
JUNE 27, 2010
All eight teams were represented for this meeting and three board members. In attendance were:
Beverly Smith
Pam Davis
Buffy Drake
ATF – Bernie
Renegades – Donna
Crew – Pam filled in for Keri B
Jokers – Deb
3 Boc – Steph
Lagerheads – Andy
Spontaneous – Tiffany filled in for Mo
Push Play - Nicole
1. All coaches acknowledged that the dead line has past for additions to their rosters.
2. ASANA Hall of fame nominations were discussed and since applications have been emailed with instruction to all coaches.
3. There was a vote for both place and time for the End of Season Banquet.
- There was a unanimous vote to have the banquet on September 11th.
- There was vote for place between Ocean View Pier and American Legion. Four votes for Ocean View Pier (Jokers, 3BOC, Crew, and Renegades). Two firm votes for American Legion (Lagerheads and Push Play). We are still awaiting firm votes from ATF and Spontaneous.
- Final cost for Ocean View Pier to possibly include kegs is currently being researched.
4. There was a vote for either T-shirts or trophies for all players, scorekeepers, and managers.
- There was a unanimous vote for T-shirts provided we could get a variety of either regular, sleeveless, or tank tops with the same print for all. It has since been confirmed that we are able to get a variety.
5. There was a vote for team trophies for end of season, one pitch, and season standings.
- Three teams (ATF, Push Play, and Crew) voted for trophies for all three.
- Remaining votes were undecided and want to consult with their players.
6. We discussed elections for Assistant Commissioner and Treasurer.
- Each team acknowledged there are to provide one representative from each team that is with in good standing with the league to monitor the ballot box and count the ballots. Names for each representative still need to be submitted to the board.
- The election is going to be held on July 11th.
- Nominations will be made no later than July 7th so that the ballots can be made in time.
7. The Hershee Bar has offered teams to hold pool tournaments on Thursday nights. The bar will match the pot and have drink specials. Teams need to submit their interest ASAP.
8. Teams attending the world series need to submit payment of $720 to Pam NLT July 11th. Payment from WUSA to ASANA for all teams attending will be sent to ASANA by July 15th.
WUSA February 15, 2010
Board Meeting Agenda with Minutes
u Welcome……………………………….............................Smitty (1 min)
u Attendance and Contact Information……..........................Buffy (2 min)
¬ Who is here and representing each team.
ð Attendance was taken. All teams were represented except for Push Play.
¬ Provide current and any changes to contact list.
ð Contact list was updated with current and/or missing emails and phone numbers.
u Financials………………………………............................Pam (5 min)
ð $750 donation from ChesBay is good for 2010 season.
ð 2009 budget and 2010 proposed budget was handed out to all coaches. Question was asked about field costs for 2010 due to WUSA being separate from the men this year and field costs was clarified. Question was asked about World Series entry fees and the fees are deposited to WUSA’s account and then a check written to ASANA for the entry fees therefore it is a wash in WUSA budget.
u Fundraising……………………………….......................Smitty (10 min)
¬ Shelby Yancey will Chair the fundraising Committee for WUSA league.
¬ Absolute and potential fundraising dates and places for individual teams.
ð Lagerheads are currently selling t-shirts for Susan G. Komen benefit and fundraising for their team.
ð Awaiting proposed dates and places for future team fundraisers.
ð Teams are encouraged to inform Tammy and Buffy of fundraising dates and places so it can be posted on WUSA’s web sites and email reminders sent out to the league.
¬ Fundraising ideas for the league.
ð A proposal was made for banners at the fields. Advertisements for 10 weeks as follows: small $180, medium $270, $360 large, and for corporate, which would be an individual banner for one advertiser, $450. This is dependent on teams seeking banner advertisements through possible interested companies/businesses and should be sought out immediately so the banners can be made before season start. Any team with companies/businesses interested should contact Tammy and Smitty. If banners are made, it will be the first teams playing each Sunday responsibility to put the banners up for display and last teams playing responsible to take them down. Deadline will be March 21st so the banners can be made before season starts.
¬ Maximum team participation for league fundraising.
¬ Team dedication to possible tournaments in the area for league fundraising.
ð WUSA teams would receive a break (one half cost) for entry fees for any open tournaments.
ð Other than our league one pitch tournament there was discussion about umpires for open tournaments and there was no determination.
ð No count was taken and there was mixed reaction and feelings on any open tournaments but was open to further discussion.
¬ Open tournament for Susan G. Komen fundraiser.
ð One pitch for Susan G. Komen will be scheduled for WUSA league.
¬ Fundraising conflicts at the fields.
ð Any dates and type of fundraising at the fields should be presented to Tammy and Buffy so there are no conflicts at the fields,
u Bylaws………………………………............................ Smitty (8 min)
¬ Foul ball count.
ð A motion was made to change foul ball count. A vote was made and the foul ball count rule will not change. All opposed, motion not passed.
¬ Designated hitter count/line up count.
ð A motion was made to raise the designated hitter count from 11 to 12. A vote was made and all teams were in favor. The motion was passed.
¬ Guidelines for board member resignation.
ð A proposal was made that if any member of the board resigns at any time during their term then the position would go to the second place winner from that election. If the second place winner declines then it would go third place and so on. If all or if any at all (meaning there was no other running for that position) decline, nominations will be asked of the coaches and reviewed by the board for qualifications. At that point the secretary would send qualifying candidates via email to coaches for a vote. Coaches would then send there votes to the secretary and votes would be counted and the board would be informed of the winner and the Commissioner would name the winning candidate to complete the existing term. A motion was made. A vote was made with four in favor, two opposed and one abstain. The motion was passed
¬ Player fees to remain $10 or raise to $15.
ð A motion was made to raise the players fees to $15. A vote was made and five were in favor, one opposed, and one abstain. The motion was passed.
u Website Information……………………………….......Buffy (2 min)
¬ Posting pictures (WUSA, Facebook)
ð It was reiterated that only tasteful and individual approved pictures shall be posted to any web site affiliated with WUSA.
¬ Website renewal. $35 a year, $70 for 2 years, or $105 for 5 years saving us $70.
ð The WUSA website has been paid for 2010. No vote was made for the coming years and the subject will be revisited at another coaches meeting before the 2011 season.
u End of Season Banquet………………………………...Smitty (5 min)
¬ Place, date, and time.
ð We are awaiting recommendations for place, date, and time for the End of Season Banquet.
¬ Trophies. End of season tournament, one pitch tournament, end of season standings.
ð Trophies will be awarded for end of season tournament, one pitch tournament, and end of season standings as funds are sufficient.
¬ Coach of the league recognition and team player MVP recognitions.
ð Awaiting response from coaches after consulting with their team members.
¬ Gifts for all league players. (t-shirts)
ð All coaches were in favor of some type of gift for each player of the league to be presented at the End of Season Banquet.
u Players meeting………………………………..............Buffy (3 min)
¬ When and where?
ð A coaches/players meeting will be held at the Hershee Bar on March 21st. The coaches are asked to meet at 1pm and players at 2pm. Billy and/or Annette still need to be contacted for an early open time for that day. .
¬ Blank rosters to be emailed out.
ð Blank rosters will be emailed out to coaches and will be due to the board at the coaches/players meeting on March 21st. Blank rosters will also be available at the coaches/players meeting.
¬ Completed rosters, players fees, and team dues ($400) to be submitted at players meeting.
ð Team dues ($400) and players fees ($15 each) should be collected at the players meeting on March 21st. If teams/players are unable to provide fees and/or dues at that time the fee/ player dues deadline will be by 10am the first day of the season.
¬ Team dues and player fees amount? Currently $400 for teams, $10 for players.
ð Team dues will remain $400 and motion was made and passed to raise player fees to $15.
¬ New players to the league will need to be classified accordingly on team rosters.
ð Any new players to the WUSA league will need to classified by their coaches. Coaches can use the guidelines to classify any new players. Current players will remain the same until next year unless there is a valid change in classification. If a protest is made at the Series, the Classification guideline will be used to make a decision.
ð Any additional players that are added on the first day of the season are allowed before play time starts for that players team and player fees will be due also before first play time of that day.
u Schedule………………………………..................Smitty (2 mins)
¬ First games start at 9am.
¬ Teams scheduled to play first games to assist in field preparation.
u Softball order………………………………..........Pam (2 mins)
¬ How many dozens each team would like to order.
ð Spontaneous Combustion, Lagerheads, Crew, and Renegades requested a order of one dozen. Jokers requested a order of three dozen, and the league requested a order of five dozen and payment for these orders should be rendered at the coaches/players meeting on March 21st.
¬ Deadline for order and payment.
ð Additional orders may be made throughout the season with money in hand to Pam Davis.
ð All payments should be a check or money orders payable to WUSA.
u New teams………………………………...............Smitty (2 mins)
ð Any interest in new teams for WUSA should be expressed to any existing board member.
u ASANA/World Series……………………………..Smitty (3 mins)
¬ How many teams are seriously interested in going to the World Series 2010.
ð Lagerheads, Jokers, ATF, Crew, and Spontaneous Combustion have expressed serious interest in going to the 2010 World Series in Las Vegas.
ð A meeting is set for Feb 24th at Stone house, 7pm for coaches interested in the world series for additional information after the ASANA winter meetings.
u Round Table………………………………...............ALL (20 mins)
ð There was nothing for the round table.